ASTM_F_946_-_85_2010.pdf

Designation:F94685(Reapproved 2010)Standard Guide forEstablishing Security Seal Control and AccountabilityProcedures1This standard is issued under the fixed designation F946;the number immediately following the designation indicates the year of originaladoption or,in the case of revision,the year of last revision.Anumber in parentheses indicates the year of last reapproval.Asuperscriptepsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This guide covers procedures for maintaining a continu-ous line of accountability for security seals from the time ofmanufacture to destruction of the seal subsequent to its use.1.2 The procedures contained herein are applicable to usageof security seals that are coded or numbered in a manner tomake each seal unique.See also Classification F832.1.3 This standard does not purport to address the safetyconcerns,if any,associated with its use.It is the responsibilityof the user of this standard to establish appropriate safety andhealth practices and determine the applicability of regulatorylimitations prior to use.2.Referenced Documents2.1 ASTM Standards:2F832 Classification for Security Seals3.Significance and Use3.1 This guide is intended as general guidance in establish-ing procedures for internal control of the security seals.It is notmeant to restrict the use of procedures that may be required forunique or unusual situations.Likewise,not all of the practiceswill necessarily apply to a particular situation.4.Summary of Procedures4.1 The intended use of a seal is defeated if strict account-ability and disciplined application of seals are not maintained.The accountability starts with the manufacturer and is com-pleted when the seal is destroyed subsequent to its use.Thisguide deals with the subject in two parts.The first partaddresses the responsibilities of those involved in the program,and the second addresses basic procedures to consider informulating the program.5.Responsibilities5.1 Manufacturer ResponsibilitiesThe manufacturershould establish procedures to assure that no duplicate seals areproduced and that all seals produced are accounted for,fromthe production line to shipment to the customer.5.1.1 All seals should be embossed with serial numbers.5.1.2 All seals should be embossed with the user organiza-tions name or appropriate abbreviation.5.1.3 All application or crimping tools supplied with par-ticular seals should be embossed with the user organizationsname or appropriate abbreviation.5.2 Security Manager ResponsibilitiesThe security man-ager or other designated official responsible for the protectionof assets program should do the following:5.2.1 Approve all seals proposed for use in the organization.5.2.2 Review and approve all forms and directives used forthe accountability of seals.5.2.3 Periodically review seal control procedures to ensurecompliance with approved accountability directives.5.3 Designation of Authorized Seal UsersManagementshould designate,by name,each person authorized to affix orremove seals and any restrictions,such as limitations to certaintimes of the day.These designations should clarify when,ifever,outside employees are authorized to affix or remove seals.Appointments should be kept to a minimum commensuratewith operational requirements.At fixed locations,such asdoors,it might be necessary to post this information.5.4 Seal Custodian ControlsEach location of an organi-zation that is authorized to receive seals should appoint a sealcustodian and alternate(s)as necessary.Seal custodian dutiesshould include the following:5.4.1 Receipt for seals delivered.5.4.2 Maintenance of an incoming seal record with entriesto include,as a minimum:5.4.2.1 Block of numbers received,5.4.2.2 Type of seal received and its use(s),5.4.2.3 Date received,and5.4.2.4 Remarks.1This guide is under jurisdiction of ASTM Committee F12on Security Systemsand Equipment and is the direct responsibility of Subcommittee F12.50 on LockingDevices.Current edition approved May 1,2010.Published May 2010.Originallyapproved in 1985.Last previous edition approved in 2004 as F94685(2004).DOI:10.1520/F0946-85R10.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 5.4.3 Maintenance of a seal issuance register(s)to recorddistribution of seals to subordinate units or to individual users.Seal issuance registers should include,as a minimum,thefollowing entries:5.4.3.1 Seal number(s)issued,5.4.3.2 Signature of recipient,5.4.3.3 Date issued,5.4.3.4 Intended use(for shipments:waybill,manifest,GBLor other similar paperwork numbers will suffice),and5.4.3.5 Remarks.5.4.4 Protection of unissued seals and seal accountabilityrecords to prevent unauthorized seal substitution or t