ASTM_E_2858_-_12.pdf

Designation:E285812Standard Practice forSales of Personal Property1This standard is issued under the fixed designation E2858;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This practice encompasses how assets may be sold.1.2 Sales of assets may be done when assets used by theentity are no longer required,or to sell assets acquired for thepurpose of sale or re-sale.The objectives of a sale will vary byentity;for instance,the goal may be to facilitate the replace-ment of assets,to obtain needed funds from sales proceeds,orsimply to remove assets from the entitys control and manage-ment.1.3 This practice does not include sales requirements orrestrictions specific to any regulatory body or the various levelsof government in which an entity operates.However,thispractice provides the entity options for flexibility to bestintegrate those external requirements.1.4 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applicabil-ity of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2E2135 Terminology for Property and Asset ManagementE2675 Practice for Property Management System Outcomes3.Terminology3.1 DefinitionsFor additional definitions for property andasset management,see Terminology E2135.3.1.1 lotting,lotted,vto consolidate or distribute assetsbeing sold into identifiable groupings,to be sold for one price,to provide the best number of items or the best mix of differentitems with the intent to increase prospective bidder interest.3.1.2 terms and conditions,nbasis on which the sale,award,and transfer of the assets are to be conducted.4.Summary of Practice4.1 Entities sell assets for multiple purposes,often simply todispose of assets no longer required by the owning entity(“surplus”assets).4.2 Entities should implement asset management systems tooptimize performance in accordance with Practice E2675,suchthat sales decisions are supported by current and accurateinformation.4.3 Sales should be conducted to maximize the benefit to theentity,while minimizing risks subsequent to the sale.5.Significance and Use5.1 This standard identifies cost-effective sales as a businessprocess of the entity.The central objective is to ensure thatassets are sold in a manner best suited to meet the goals of theentity.5.2 This standard provides options and considerations totake into account to effectively manage the entitys assets whenconsidering asset sales.6.Decision Process6.1 Entities may consider selling assets to:6.1.1 Obtain funds needed to offset the cost of acquiringreplacement assets better suited to meeting the entitysrequirement,6.1.2 Obtain operating funds,or6.1.3 Eliminate operational costs associated with overallmanagement of the asset,that is,taxes and costs of custodialoversight.6.1.4 Facilitate the continued use of surplus assets whichavoids the assets entering the waste stream or the costs ofremediation.6.2 The sales method selected should take into account thereason for the sale and should consider the expected or requiredproceeds and the time frame in which the sale is to beconducted.6.3 An entity should evaluate expected sales costs andanticipated proceeds and consider other methods of disposal ifthe net costs of sale are greater than the net costs of otherdisposal methods.1This practice is under the jurisdiction of ASTM Committee E53 on AssetManagement and is the direct responsibility of Subcommittee E53.04 on Reutiliza-tion and Disposal.Current edition approved Aug.1,2012.Published October 2012.DOI:10.1520/E2858-12.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 7.Pre-Sale Activities7.1 Asset records should be reviewed to ensure validity andaccuracy to guide the selection of the sales method and theprocesses.Considerations should include the following:7.1.1 A clear indication that the asset is not needed withinthe entity.7.1.2 Eligibility for sale based on evaluation of the follow-ing concerns and the ability to economically address identifiedissues:7.1.2.1 Asset contamination by hazardous substances.7.1.2.2 Export control eligibility.7.1.2.3 Sensitive information in or on the asset(entityinformation or otherwise).7.1.3 Information,including,but not limited to the age ofthe asset,the original cost,current market or appraisal value,and the repair history can be used to deve