ASTM_E_2774_-_11.pdf

Designation:E277411Standard Specification forEvaluation and Selection of Venues for EnvironmentallySustainable Meetings,Events,Trade Shows,andConferences1This standard is issued under the fixed designation E2774;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event.The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sectors.This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-faceevents.The approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers.This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor venue selection for meetings,events,trade shows,orconferences(hereafter,referred to as events).Venue selection isthe practice of researching,evaluating and choosing the facilityfor an event.Site selection is a core activity to plan an eventand bring it to fruition.1.2 This specification has two categories:planner and sup-plier:1.2.1 In the planner category,criteria are identified relatedto sustainability that are considered in venue selection byplanners.1.2.2 In the supplier category,criteria are listed for venueprofessionals.1.3 There are nine specifications covering the followingareasofeventplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories criteria:staff management policy,communications,waste management,energy,air quality,water,procurement,and community partners.Each category is furthersplit into four progressive levels of achievement.Informationwithin each specification is divided as follows:Main BodyScope,Referenced Documents,Terminology,Planner Require-ments for Level 1,Supplier Requirements for Level 1,andKeywords;AnnexesPlanner Requirements for Levels 2 4and Supplier Requirements for Levels 2 4.1.4 All areas of performance specified under this specifica-tion may not be relevant for each event,or for each facility orprovider of event services.In some cases,an event plannerwould use this specification in conjunction with other specifi-cations(for example,Specifications E2741,E2741)or thisspecification may be used individually.In other words,ele-ments of an event may be separated out and considered solely,or added together and considered as a unit(for example,venuesusedindividuallyversustransportation,accommodations,and destination selection used in conjunc-tion).Furthermore,the specification applies separately to eachsupplier for an event.This means if multiple suppliers are usedwithin the context of a single specification,each supplier mustindividually meet the supplier requirements.To be consideredan environmentally sustainable event at Level 1,all areasapplicable to that event shall be achieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Nov.1,2011.Published February 2012.DOI:10.1520/E2774-11.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 1.5 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.6 The use of levels within this specification recognizes thepath to environmentally sustainable events is a multi-stageeffort.The idea behind the levels is to provide a coherentbaseline for measuring environmental performance,whilebeing flexible enough to adapt to the needs of more advancedplanners and establish a performance path that encouragesfurther environmental performance improvement.In addition,the evolution of products and services to support events isexpected allowing additional advancements and underscoringthe dynamic nature of environmental sustainability.This speci-fication primarily focuses on environmental sustainability,while some aspects of economic and social sustainability areincluded recognizing the complete path toward overall sustain-ability.1.7 The values stated in inch-pound units are to be rega