ASTM_E_2772_-_13e1.pdf

Designation:E2772131Standard Specification forEvaluation and Selection of Accommodations forEnvironmentally Sustainable Meetings,Events,TradeShows,and Conferences1This standard is issued under the fixed designation E2772;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1NOTEEditorial corrections were made throughout in May 2013.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event.The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sectors.This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-faceevents.The approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers.This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor evaluation and selection of accommodations for envirom-mentally sustainable meetings,events,trade shows,or confer-ences(hereafter,referred to as events).The selection ofaccommodation is a core activity to plan an event and bring itto fruition.1.2 There are nine specifications covering the followingareasofeventplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories criteria:staff management and environ-mental policy,communications,waste management,energy,airquality,water,procurement,and community partners.Eachcategory is further split into four progressive levels of achieve-ment.Information within each specification is divided asfollows:MainBodyScope,ReferencedDocuments,Terminology,Planner Requirements for Level 1,SupplierRequirements for Level 1,and Keywords;AnnexesPlannerRequirements for Levels 2 4 and Supplier Requirements forLevels 2 4.1.3 All areas of performance specified under this specifica-tion may not be relevant for each event,or for each facility orprovider of event services.In some cases,an event plannerwould use this specification in conjunction with other specifi-cations(for example,Specifications E2741,E2742)or thisspecification may be used individually.In other words,ele-ments of an event may be separated out and considered solely,or added together and considered as a unit(for example,venuesusedindividuallyversustransportation,accommodations,and destination selection used in conjunc-tion).Furthermore,the specification applies separately to eachsupplier for an event.This means if multiple suppliers are usedwithin the context of a single specification,each supplier mustindividually meet the supplier requirements.To be consideredan environmentally sustainable event at Level 1,all areasapplicable to that event shall be achieved.1.4 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.5 The use of levels within this specification recognizes thepath to environmentally sustainable events is a multi-stageeffort.The idea behind the levels is to provide a coherentbaseline for measuring environmental performance,while1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Feb.15,2013.Published March 2013.DOI:1031520/E2772-13E01.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 being flexible enough to adapt to the needs of more advancedplanners and establish a performance path that encouragesfurther environmental performance improvement.In addition,the evolution of products and services to support events isexpected allowing additional advancements and underscoringthe dynamic nature of environmental sustainability.This speci-fication primarily focuses on environmental sustainability,while some aspects of economic and social sustainability areincluded recognizing the complete path toward overall sustain-ability.1.6 The values stated in inch-pound units are to be regardedas standard.The values given in parentheses are mathematicalconversions to SI units that are provided for information onlyand are not considered standard.1.7 This standard does not purport to address