ASTM_E_2742_-_11.pdf

Designation:E274211Standard Specification forEvaluation and Selection of Exhibits for EnvironmentallySustainable Meetings,Events,Trade Shows,andConferences1This standard is issued under the fixed designation E2742;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event.The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sectors.This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-faceevents.The approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers.This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor exhibits and expositions for meetings,events,trade shows,or conferences(hereafter,referred to as events).This includesthe set up and dismantling of trade shows and the exhibits thatare built within the event floor.1.2 This specification identifies environmental sustainabilitycriteria to be included in exhibits and expositions by planners,general service contractors,exhibitors,exhibit builders,andexhibitor-appointed contractors.1.3 There are nine specifications covering the followingareasofeventplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories criteria:staff management policy,communications,waste management,energy,air quality,water,procurement,and community partners.Each category is furthersplit into four progressive levels of achievement.Informationwithin each specification is divided as follows:Main BodyScope,Referenced Documents,Terminology,Planner Require-ments for Level 1,Supplier Requirements for Level 1,andKeywords;AnnexesPlanner Requirements for Levels 2 4,and Supplier Requirements for Levels 2 4.1.4 All areas of performance under this specification maynot be relevant for each event or for each facility or provider ofmeting services.In some cases,an event planner would use thisspecification in conjunction with other specifications(forexample,Specifications E2774,E2743)or this specificationmay be used individually.In other words,elements of an eventmay be separated and considered solely or added together andconsidered as a unit(for example,venues used individuallyversus transportation,accommodations,and destination selec-tion used in conjunction).Furthermore,this specificationapplies separately to each supplier for an event.This meansthat if multiple suppliers are used within the context of a singlespecification,each supplier shall individually meet the supplierrequirements.In cases,where it is incumbent upon planners toconsider the activities and responsibilities of all suppliers foran event,not only the primary suppliers addressed in thisspecification,the term event supplier shall be used.Therequirements for suppliers do not apply to event suppliers.Tobe considered an environmentally sustainable event at Level 1,all areas applicable to that event shall be achieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Aug.15,2011.Published February 2012.DOI:10.1520/E2742-11.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 1.5 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.6 The use of levels within this specification recognizesthat the path to environmentally sustainable events is amulti-stage effort.The idea behind the levels is to provide acoherent baseline for measuring environmental performance,to be flexible enough to adapt to the needs of more advancedplanners and to establish a performance path that encouragesfurther environmental performance improvement.In addition,the evolution of products and services to support events isexpected allowing additional advancements and underscoringthe dynamic nature of environmental sustainability.This speci-fication primarily focuses on environmental sustainability,while s