ASTM_E_2747_-_11.pdf

Designation:E274711Standard Specification forEvaluation and Selection of Onsite Offices forEnvironmentally Sustainable Meetings,Events,TradeShows,and Conferences1This standard is issued under the fixed designation E2747;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event.The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sectors.This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-faceevents.The approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers.This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor establishing onsite offices in conjunction with meetings,events,trade shows,or conferences(hereafter,referred to asevents)by planners and suppliers.1.2 Establishing an onsite office is the practice of procuringand equipping planner event or working spaces used foroperational purposes,within or nearby the venues.1.3 This specification pertains to onsite offices establishedby the event organizers for use by the events planner,staff,volunteers,sponsors,or vendors requiring temporary offices.1.4 An environmentally sustainable office includes aspectsof accommodations,communication and marketing materials,exhibits,food and beverage,venues,and transportation speci-fications.The specifications of these standards shall be visitedand understood by planners and suppliers in order to effectivelycarry out the specifications of the onsite office standard.1.5 There are nine specifications covering the followingareasofmeetingplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories of criteria:staff management policy,communications,waste management,energy,air quality,water,procurement,and community partners.Each category is furthersplit into four progressive levels of achievement.Informationwithin each specification is divided as follows:Main BodyScope,Referenced Documents,Terminology,Planner Require-ments for Level 1.Supplier Requirements for Level 1,andKeywords;AnnexesPlanner Requirements for Levels 2 4and Supplier Requirements for Levels 2 4.1.6 All areas of performance under this specification maynot be relevant for each event or for each facility or provider ofevent services.In some cases,an event planner would use thisspecification in conjunction with other specifications(forexample,Specifications E2774,E2743)or this specificationmay be used individually.In other words,elements of an eventmay be separated and considered solely or added together andconsidered as a unit(for example,venues used individuallyversus transportation,accommodations,and destination selec-tion used in conjunction).Furthermore,this specificationapplies separately to each supplier for an event.This means ifmultiple suppliers are used within the context of a singlespecification,each supplier shall individually meet the supplierrequirements.To be considered an environmentally sustainableevent at Level 1,all areas applicable to that event shall beachieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Sept.15,2011.Published February 2012.DOI:10.1520/E2747-11.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 1.7 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.8 The use of levels within this specification recognizes thepath to environmentally sustainable meetings is a multi-stageeffort.The idea behind the levels is to provide a coherentbaseline for measuring environmental performance,to beflexible enough to adapt to the needs of more advancedplanners,and to establish a performance path that encouragesfurther environmental performance improvement.In addition,evolution of products and services to support events isexpected,allowing additional advancements and under