ASTM_E_2743_-_11.pdf

Designation:E274311Standard Specification forEvaluation and Selection of Transportation forEnvironmentally Sustainable Meetings,Events,TradeShows,and Conferences1This standard is issued under the fixed designation E2743;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable meeting.The goal in developing this specification is to establish common benchmarks forenvironmental performance in meetings and events for both planner and supplier sectors.Thisspecification considers the creation of an environmentally sustainable meeting or event to be apartnership between meeting planners and their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-facemeetings.The approach of this specification is to focus on measurable outcomes and policies forplanners and suppliers.This maximizes the ability of businesses to select the methods best tailored totheir needs to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor evaluating and selecting transportation for use in meetings,events,trade shows,and conferences(hereafter referred to asevents).1.2 Transportation for events includes,but is not limited to,the following activities:transporting participants to/from con-ference related events,transporting participants between con-ference facilities and hotels,and transportation of materials.This specification focuses primarily on the reduction of carbonemissions from transport-related activity arising from events.1.3 This specification identifies environmental sustainabilitycriteria to be included in the selection of transportation byplanners or destination management companies.This specifi-cation also identifies criteria for transportation companies.1.4 Transportationcompaniesincludebus,charter,limousine,airlines,freight forwarders,taxi,ferry boat,vanpool,rail and ground operators,and rental car agencies.1.5 There are nine specifications covering the followingareasofeventplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories criteria:staff management policy,communications,waste management,energy,air quality,water,procurement,and community partners.Each category is furthersplit into four progressive levels of achievement.Informationis presented as follows:Information within each specificationis divided as follows:Main BodyScope,ReferencedDocuments,Terminology,Planner Requirements for Level 1,Supplier Requirements for Level 1,and Keywords;AnnexesPlanner Requirements for Levels 2 4 and Supplier Require-ments for Levels 2 4.1.6 All areas of performance under this specification maynot be relevant for each event,or for each facility or providerof event services.In some cases,an event planner would usethis specification in conjunction with other specification(forexample,Specifications E2774,E2742)or this specificationmay be used individually.In other words,elements of an eventmay be separated out and considered solely,or added togetherand considered as a unit(for example,venues used individuallyversus transportation,accommodations,and destination selec-tion used in conjunction).Furthermore,this specificationapplies separately to each supplier for an event.This means ifmultiple suppliers are used within the context of a singlespecification,each supplier must individually meet the supplierrequirements.To be considered an environmentally sustainableevent at Level 1,all areas applicable to that event shall beachieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Nov.1,2011.Published February 2012.DOI:10.1520/E2743-11.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 1.7 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.8 The use of levels within this specification recognizes thepath to environmentally sustainable events is a multi-stageeffort.The idea behind the levels is to provide a coherentbaseline for measuring environmental performance,to beflexible enough to adapt to the needs of more advancedplanners and to establish a performance path that encouragesfurther environmental performance improvement.In addi