ASTM_E_2745_-_11.pdf

Designation:E274511Standard Specification forEvaluation and Selection of Audio Visual(AV)andProduction for Environmentally Sustainable Meetings,Events,Trade Shows,and Conferences1This standard is issued under the fixed designation E2745;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainability in the meeting and eventindustry.It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event.The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sectors.This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers.Each plays a critical role in the effort.In this specification,options are addressed for minimizing the environmental impact of face-to-faceevents.The approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers.This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1.Scope1.1 This specification delineates procedural requirementsfor the audio visual and production services associated withmeetings,events,trade shows,or conferences(hereafter,re-ferred to as events).1.2 Audio visual(AV)and production services encompassthe range of services required to provide staging,dcor,scenicelements,audio,video,lighting,and technical production.1.3 There are nine specifications covering the followingareasofeventplanning:destinationselection,accommodations,food and beverage,audio visual,onsiteoffices,communicationandmarketingmaterials,transportation,exhibits,and venues.Within each specificationare eight categories criteria:staff management policy,communications,waste management,energy,air quality,water,procurement,and community partners.Each category is furthersplit into four progressive levels of achievement.Informationwithin each specification is divided as follows:Main BodyScope,Referenced Documents,Terminology,Planner Require-ments for Level 1,Supplier Requirements for Level 1,andKeywords;AnnexesPlanner Requirements for Levels 2 4and Supplier Requirements for Levels 2 4.1.4 All areas of performance under this specification maynot be relevant for each event or for each facility or provider ofevent services.In some cases,an event planner would use thisspecification in conjunction with other specifications(forexample,Specifications E2774,E2743)or this specificationmay be used individually.In other words,elements of an eventmay be separated and considered solely or added together andconsidered as a unit(for example,venues used individuallyversus transportation,accommodations,and destination selec-tion used in conjunction).1.5 If higher levels are achieved in some sections,the eventcan only be considered environmentally sustainable at thelowest level achieved.1.6 The use of levels within this specification recognizes thepath to environmentally sustainable events is a multi-stageeffort.The idea behind the levels is to provide a coherentbaseline for measuring environmental performance,to beflexible enough to adapt to the needs of more advancedplanners and to establish a performance path that encouragesfurther environmental performance improvement.In addition,the evolution of products and services to support events isexpected,allowing additional advancements and underscoringthe dynamic nature of environmental sustainability.This speci-fication primarily focuses on environmental sustainability,while some aspects of economic and social sustainability areincluded recognizing the complete path toward overall sustain-ability.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Nov.1,2011.Published February 2012.DOI:10.1520/E2745-11.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 1.7 The values stated in SI units are to be regarded asstandard.No other units of measurement are included in thisstandard.1.8 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2E2114 Terminology for Sustainability Relative to the Perfor-mance of BuildingsE2743 Specification for Evaluation and Selection of Trans-portation for Environmentally Sustainable