ASTM_E_2502_-_06_2011.pdf

Designation:E250206(Reapproved 2011)An American National StandardStandard Guide forMedical Transcription Workstations1This standard is issued under the fixed designation E2502;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This guide identifies ways to improve the medicaltranscription workstation,including,but not limited to,thework environment,which encompasses ergonomics and secu-rity issues,equipment,references,and tools.1.2 This guide will assist healthcare managers,vendors,medical transcription service owners,and individual medicaltranscriptionists to make informed decisions related to thedesign of an efficient medical transcription work environmentcompliant with federal regulatory agencies.1.3 This guide does not address the medical transcriptionprocess or training.1.4 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2E1130 Test Method for Objective Measurement of SpeechPrivacy in Open Plan Spaces Using Articulation IndexE1869 Guide for Confidentiality,Privacy,Access,and DataSecurity Principles for Health Information Including Elec-tronic Health RecordsE1902 Specification for Management of the Confidentialityand Security of Dictation,Transcription,and TranscribedHealth Records(Withdrawn 2011)3E1988 Guide for Training of Persons who have Access toHealth Information(Withdrawn 2007)3E2117 Guide for Identification and Establishment of a Qual-ity Assurance Program for Medical Transcription2.2 Ergonomic Resources:Office Ergonomics Training:www.office-4National Institutes of HealthDivision of OccupationalHealth and Safety:http:/dohs.ors.od.nih.gov/ergo_com-puters.html5http:/dohs.ors.od.nih.gov/ergonomics_home.html5Department of Health and Human ServicesCenters forDisease Control and Prevention:www.cdc.gov/od/ohs/ergonomics/compergo.html6B: Safety and Health Administration:www.osha.gov9Cornell University Ergonomics:http:/ergo.human.cor-nell.edu/CUVDTchecklist.html102.3 HIPAA Resources:Public Law 104-191 Health Insurance Portability and Ac-countability Act of 1996(HIPAA)American Association for Medical Transcription,HIPAA forMTs,July 2005Guide to HIPAA Privacy Rule,Lippincott Williams&Wilkins,20063.Terminology3.1 Definitions:3.1.1 color temperaturea scale used to express the contentof the color of a light source.1This guide is under the jurisdiction of ASTM Committee E31 on HealthcareInformatics and is the direct responsibility of Subcommittee E31.15 on HealthcareInformation Capture and Documentation.Current edition approved July 1,2011.Published August 2011.Last previousedition approved 2006 as E250206.DOI:10.1520/E2502-06R11.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.3The last approved version of this historical standard is referenced onwww.astm.org.4Office Ergonomics Training,Ankrum Associates,949 Lake Street,3-G,OakPark,IL 60301.5National Institutes of Health,Division of Occupational Health and Safety,Building 13,Room 3KO4,13 South Drive,MSC 5760,Bethesda,MD 20892-0003.6Department of Health and Human Services,Centers for Disease Control andPrevention,Public Inquiries/MASO,Mailstop E11,1600 Clifton Road,Atlanta,GA30333.7B,Wyeth Consumer Healthcare Inc.,5975 Whittle Road,Missis-sauga,Ontario,L4Z 3M6.8HealthyC,Inc.,9245 Regents Road,Suite 324,LaJolla,CA92037.9Available from Occupational Safety and Health Administration(OSHA),200Constitution Ave.,NW,Washington,DC 20210,http:/www.osha.gov.10Cornell University Ergonomics,Professor Alan Hedge,PhD,FErgS,AFBPsS,Dept of Design&Environmental Analysis,College of Human Ecology,CornellUniversity,MVR Hall,Forest Home Drive,Ithaca,NY 14853-4401.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 3.1.2 deska furniture form and class of table for writing orkeyboarding.This may include a computer cart,PC stand orother types of furniture products that support keyboarding.3.1.3 ergonomicsthe engineering science concerned withthe physical and psychological relationship between machinesand the people who use them.3.1.4 light intensitythe amount of light given off by a lightsource.3.1.5 seat panthe seat surface of the chair that supportsthe majority of the users weight.3.1.6 task lightingtask lighting increases light levels overthe work and immediate surroundings.3.1.7 workspacethe area where work is generally per-form