ASTM_E_2239_-_12.pdf

Designation:E223912Standard Practice forRecord Keeping and Record Preservation for Lead HazardActivities1This standard is issued under the fixed designation E2239;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This practice describes requirements for preservation ofrecords generated during lead hazard activities.1.2 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2D4840 Guide for Sample Chain-of-Custody ProceduresE1579 Guide for Ensuring Data Integrity in Highly Comput-erized Laboratory Operations(Withdrawn 2002)3E1605 Terminology Relating to Lead in BuildingsE1864 Practice for Evaluating Quality Systems of Organi-zations Conducting Facility and Hazard Assessments forLead in Paint,Dust,Airborne Particulate,and Soil in andaround Buildings and Related Structures(Withdrawn2011)32.2 ISO Standards:4ISO 9000-3 Quality Management and Quality AssuranceStandardsPart 3:Guidelines for the Application of ISO9001:1994 to the Development,Supply,Installation andMaintenance of Computer SoftwareISO9000:2005 QualityManagementSystemsFundamentals and VocabularyISO 17000:2004 Conformity AssessmentGeneral Vocabu-lary and Principles3.Terminology3.1 Definitions:3.1.1 For definitions of terms not appearing here,refer toTerminology E1605.3.2 Definitions of Terms Specific to This Standard:3.2.1 competence,n(1)demonstrated ability to applyknowledge and skills.ISO 9000:2005(3.1.6)(2)specifically as applied to auditors,demonstrated personalattributes and demonstrated ability to apply knowledge andskills.ISO 9000:2005(3.9.14)3.2.2 conformity,nfulfillment of a requirement.ISO9000:2005(3.6.1)3.2.3 inspection,nexamination of a product design,prod-uct(3.3),process,or installation and determination of itsconformity with specific requirements or,on the basis ofprofessional judgement,with general requirements.ISO17000:20043.2.4 nonconformity,nnon-fulfillment of a requirement.ISO 9000:2005(3.1.2)3.2.5 observation,na judgment that is based on what onesees while conducting lead hazard activities and that issubstantiated by objective evidence.3.2.6 objective evidence,ndata supporting the existenceor verity of something.ISO 9000:2005(3.8.1)3.2.6.1 DiscussionObjective evidence may be obtainedthrough observation,measurement,test,or other means.3.2.7 procedure,nspecified way to carry out an activity orprocess.ISO 9000:2005(3.4.5)3.2.7.1 DiscussionIn many cases,procedures are docu-mented(for example,quality system procedures).When aprocedure is documented,the term“written procedure”or“documented procedure”is frequently used.A written ordocumented procedure usually contains the purposes and scopeof an activity;what shall be done and by whom;when,whereand how it shall be done;what materials,equipment and howdocuments shall be used;and how it shall be controlled andrecorded.3.2.8 record,na document stating results achieved orproviding evidence of activities performed.ISO 9000:2005(3.7.6)1This practice is under the jurisdiction of ASTM Committee E06 on Perfor-mance of Buildings and is the direct responsibility of Subcommittee E06.23 on LeadHazards Associated with Buildings.Current edition approved July 15,2012.Published August 2012.Originallyapproved in 2002.Last previous edition approved in 2004 as E2239 04.DOI:10.1520/E2239-12.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.3The last approved version of this historical standard is referenced onwww.astm.org.4Available from American National Standards Institute(ANSI),25 W.43rd St.,4th Floor,New York,NY 10036,http:/www.ansi.org.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 3.2.9 requirement,nneed or expectation that is stated,generally implied or obligatory.ISO 9000:2005(3.1.2)4.Significance and Use4.1 This practice is intended to help reduce risks associatedwith lead hazards in buildings by providing standardizedrequirements for preserving records,findings,and recommen-dations associated with lead hazard activities.4.2 This practice is intended for use by individuals andorganizations that develop and have need to preserve objectiveevidence when contracting for or when conducting lead hazardactivities themselves.4.2.1 This practice is intended to assist in complying withmanagement system requirements for record keeping as de-fined in Practice E1