ASTM_E_2606_-_13.pdf

Designation:E260613Standard Practice forReceipt Notification as a Result of Tangible AssetMovement1This standard is issued under the fixed designation E2606;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This practice covers the process of receipt notification asa result of tangible asset movement.This practice providesfurther guidance in conjunction with Practice E2605.1.2 The application of this practice should promote accuratevisibility of tangible asset location and timely record updates.1.3 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2E2135 Terminology for Property and Asset ManagementE2605 Practice for Receiving Assets3.Terminology3.1 DefinitionsFor definitions relating to property andasset management,refer to Terminology E2135.3.1.1 asset custodian,nan individual or organization ac-countable for asset.3.1.2 movement document,nany document used to movetangible assets,that is,shipping,transfer,or receipt document.3.1.3 notification,va documented means of delivering amessage to a specific recipient.3.1.4 receiving,vthe process of accepting incoming assetinto an entitys control.It includes verification,identification,and recording of incoming asset.4.Significance and Use4.1 It is the intent of these principles to provide guidance foran efficient system to acknowledge custody of tangible assetsthrough certification of receipt.4.2 These principles allow for enhanced control of tangibleasset movement within any organizational structure,includingsuppliers and alternate locations.4.3 Use of this practice will provide an auditable documentfor proof of custody change.5.Procedure5.1 Upon completion of receiving,the asset custodian shallsign and date,or verify electronically,the movementdocument,thereby acknowledging the assets custody change.The asset custodian shall promptly forward a hardcopy orelectronic equivalent of the signed movement document to theoriginator or Asset Management,or both,or as directed by theinstructions on the movement document.5.2 Asset Management will promptly update the asset con-trol system for location change and date received upon receiptnotification.5.3 An entity should establish a standard processing time forreceipt notification and asset control system updates.5.4 An entity may flow down this standard to supplierpurchase orders,to ensure that receipt notification and custodychanges between the entity and its suppliers,are capturedpromptly.6.Keywords6.1 asset;custodian;movement;notification;receipt;re-ceiving;suppliers1This practice is under the jurisdiction of ASTM Committee E53 on AssetManagement and is the direct responsibility of Subcommittee E53.01 on ProcessManagement.Current edition approved Nov.1,2013.Published November 2013.Originallyapproved in 2008.Last previous edition approved in 2008 as E260608.DOI:10.1520/E2606-13.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 ASTM International takes no position respecting the validity of any patent rights asserted in connection with any item mentionedin this standard.Users of this standard are expressly advised that determination of the validity of any such patent rights,and the riskof infringement of such rights,are entirely their own responsibility.This standard is subject to revision at any time by the responsible technical committee and must be reviewed every five years andif not revised,either reapproved or withdrawn.Your comments are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters.Your comments will receive careful consideration at a meeting of theresponsible technical committee,which you may attend.If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards,at the address shown below.This standard is copyrighted by ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959,United States.Individual reprints(single or multiple copies)of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585(phone),610-832-9555(fax),or serviceastm.org(e-mail);or through the ASTM website(www.astm.org).Permission rights to