ASTM_E_2219_-_02.pdf

Designation:E 2219 02Standard Practice forValuation and Management of Moveable,Durable Property1This standard is issued under the fixed designation E 2219;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon(e)indicates an editorial change since the last revision or reapproval.1.Scope1.1 This practice covers the assignment of a value toproperty that provides an economic and logical basis forefficient and cost-effective property management.This valueshould be the basis for allocating resources and developing andimproving systems and processes for the acquisition,control,accounting and disposal of such property.1.2 While acquisition cost and depreciation of property areuseful and appropriate for financial accounting and reportingpurposes,this information does not reflect the value of propertyto an organization or the costs and other damages the organi-zation would incur if the property were lost,damaged,de-stroyed,or inappropriately released or handled.This financialinformation is therefore inadequate for property managementpurposes.1.3 The degree to which property is controlled and the costof that control must be reasonable and commensurate with thepractical consequences of both a shortage;that is,the propertynot being available when needed due to loss,damage ordestruction;or an overage;that is,maintaining inventories ofexcess property.1.4 The valuation of property for the purposes of manage-ment and control is to be based upon the risks and costs ofshortages and overages as well as the cost of owning property.2.Referenced Documents2.1 ASTM Standards:E 2131 Practice for Assessing Loss,Damage,or Destruc-tion or Property2E 2132 Practice for Physical Inventory of Durable,Move-able Property2E 2220 Practice for Establishing the Full Valuation of theLoss/Overage Population Identified During the Inventoryof Movable,Durable Property23.Terminology3.1 Definitions of Terms Specific to This Standard:3.1.1 acquisition costthe purchase price paid for propertyand any subsequent improvements to it.3.1.2 agencygovernment organization,regardless of level(federal,state,or local).3.1.3 companya for-profit organization.3.1.4 contributory valuationa value assigned to a prop-erty asset based on its proportional contribution to the genera-tion of profit or its criticality to the accomplishment of anorganizations mission or the manufacturing process.It isrepresented by the sum of the profit or profit equivalent earnedas the result of the use of the property asset and the estimatedreturn the agency,company or institution will earn from thesale of the property.The term contributory valuation empha-sizes that this value accounts for the contribution of theproperty to organizational success.3.1.5 institutiona not-for-profit,non-governmental orga-nization.3.1.6 inventory variancephrase used to describe when theresults of an inventory and the official records do not agree.3.1.7 organizationan agency,company,or institution.3.1.8 overagethe accumulation and maintenance of un-needed property assets as a consequence of ineffectiveutilization/reutilization practices,inadequate acquisition plan-ning,record keeping,or other management system inadequa-cies.3.1.9 profit equivalentan indicia of success in lieu ofprofit for an agency or institution.3.1.10 propertymoveable,durable assets as opposed torealty.3.1.11 risk-based managementapplying the underlyingprinciples of risk,recognizing where the instances of risk areoverstated and acting to balance the likelihood of the risk ofnon-availability the costs of control.3.1.12 shortageproperty that is not available for use.3.1.13 Type“A”propertyproperty anticipated to be nec-essary to generate profit or accomplish an agencys or institu-tions mission.3.1.14 Type“B”propertyproperty not anticipated to benecessary to generate profit or accomplish an agencys orinstitutions mission.3.1.15 Type“C”propertyproperty that,if not properlycontrolled or disposed of,poses a significant risk to the successof an organization,for example,property that poses a safety or1This practice is under the jurisdiction of ASTM Committee E53 on PropertyManagement Systems and is the direct responsibility of Subcommittee E53.03 onFinancial Management.Current edition approved July 10,2002.Published July 2002.2Annual Book of ASTM Standards,Vol 04.12.1Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959,United States.environmental hazard or could be instrumental in a damagingrelease of information.4.Significance and Use4.1 Contributory value,an alternative model to acquisitioncost valuation,provides an economic and logical basis forefficient and cost-effective property management.This valueshould be the basis for allocating resources and developing andimproving systems and processes for the acquisition,control,accounting and disp