ASTM_E_2131_-_09.pdf

Designation:E213109Standard Practice forAddressing and Reporting Loss,Damage,or Destruction ofTangible Property1This standard is issued under the fixed designation E2131;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon()indicates an editorial change since the last revision or reapproval.1.Scope1.1 This practice focuses on addressing and reporting loss,damage,or destruction(LDD)of tangible property.1.2 LDD events are key aspects of risk management.Projecting the possibility or probability of LDD,discovering,disclosing,reporting,managing,and minimizing LDD is acritical and economic factor in the success of the owning orholding entity.This practice also establishes acceptable levelsof LDD.1.3 LDD events are often discovered as a result of aphysical inventory or other audit.An actual LDD event canoccur at any time during the property life cycle.1.4 LDD events resulting from natural disasters or otherincidents beyond the control of an entity are not subject to thecriteria in 1.7.Reporting LDD events is required.1.5 Natural degradation or normal wear and tear are notconsidered LDD events and are not addressed in this practice(they may,however,be considered in establishing residualvalue).1.6 Loss,damage,and destruction,while three completelydifferent events,are addressed as one for the purposes of thispractice.1.7 This practice does not address situations where LDD isan expected outcome,for example,destructive testing.1.8 Assessing pecuniary liability for loss,damage,or de-struction is not addressed in this practice;such assessments aresubject to law.1.9 This standard does not purport to address all of thesafety concerns,if any,associated with its use.It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2.Referenced Documents2.1 ASTM Standards:2E2132 Practice for Inventory Verification:Electronic andPhysical Inventory of AssetsE2135 Terminology for Property and Asset ManagementE2279 Practice for Establishing the Guiding Principles ofProperty ManagementE2378 Practice for the Recognition of Impaired or RetiredPersonal PropertyE2608 Practice for Equipment Control Matrix(ECM)3.Terminology3.1 DefinitionsFor definitions relating to property andasset management,refer to Terminology E2135.3.1.1 book value,nthe net amount at which an asset orliability is carried on the books of account.E21353.1.2 custodial records,nmemoranda in any form writtenor electronic that documents the life cycle of property.E21353.1.3 fair value,nis the amount at which the asset(liability)could be bought(incurred)or sold(settled)in acurrent transaction between willing parties,that is,other thanin a forced or liquidation sale.E21353.1.4 tangible property,nproperty having physical exis-tence and hence capable of being valued monetarily.Propertyother than intangible property.E21353.2 Definitions of Terms Specific to This Standard:3.2.1 acquisition cost,nthe cost to buy goods,services,orassets,minus discounts and adding associated costs(except fortaxes).3.2.2 entity,nan agency,company,or institution.3.2.3 normal wear and tear,nwear on a property item thattakes place with normal or reasonable use for which the item isintended or provided.3.2.4 risk,nconcept that denotes a potential negativeimpact.1This practice is under the jurisdiction of ASTM Committee E53 on AssetManagement and is the direct responsibility of Subcommittee E53.04 on Reutiliza-tion and Disposal.Current edition approved Sept.1,2009.Published October 2009.Originallyapproved in 2001.Last previous edition approved in 2001 as E2131 01.DOI:10.1520/E2131-09.2For referenced ASTM standards,visit the ASTM website,www.astm.org,orcontact ASTM Customer Service at serviceastm.org.For Annual Book of ASTMStandards volume information,refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959.United States1 3.2.5 risk assessment,ndetermination of quantitative orqualitative value of risk related to a concrete situation and arecognized threat.3.2.6 risk management,nstructured approach to managinguncertainty through risk assessment,developing strategies tomanage it,and mitigation of risk using managerial resources.3.2.7 low risk property,nassets that are monitored andcontrolled at the discretion of asset managers and typicallyconsists of low risk expendable or durable equipment andtooling valued under$5000 excluding sensitive,controlled,serially managed,or mission essential property.4.Summary4.1 This practice has to do with addressing and reportingloss,damage,and destruction of tangible property.5.Significance and Use5.1 LDD is an indicator of the effectiveness of operations.Excessive LDD can indicate poor intern