ASTM_E_1626_-_02.pdf

Designation:E 1626 02An American National StandardStandard Guide forIncluding Government Procurement Requirements in ASTMDocuments1This standard is issued under the fixed designation E 1626;the number immediately following the designation indicates the year oforiginal adoption or,in the case of revision,the year of last revision.A number in parentheses indicates the year of last reapproval.Asuperscript epsilon(e)indicates an editorial change since the last revision or reapproval.1.Scope1.1 This guide is intended to help ASTM technical commit-tees determine when it is appropriate to add supplementaryrequirements(see Section B24 of Form and Style for ASTMStandards)2to ASTM standards so that they can be useddirectly in government3procurement,to offer different formatapproaches for including supplementary requirements,and toprovide content guidance.1.2 This guide covers procurement documents only.Regu-latory documents are outside the scope of this guide.2.Referenced Documents2.1 ASTM Standards:D 3951 Practice for Commercial Packaging4E 456 Terminology Relating to Quality and Statistics5E 1267 Guide for ASTM Standard Specification QualityStatements52.2U.S.Government Documents:6OMB(Office of Management and Budget)CircularA-119,Federal Participation in the Development and Useof Voluntary StandardsFederal Acquisition RegulationSD-1,DoD(Department of Defense)Standardization Direc-tory3.Terminology3.1 The terminology defined in Terminology E 456 appliesto this standard unless modified herein.4.Significance and Use4.1 This guide is intended to provide direction for ASTMtechnical committees that have been asked by governmentmembers of a committee to include special user requirements.Guidance is given on what types of special user requirementsare often needed by the government,whether it is appropriateto include them as supplementary requirements to an ASTMstandard,and the selection of different format approaches forincluding supplementary requirements.4.2 OMB Circular A-119 establishes government policy forall federal agencies to use non-government standards in pref-erence to government specifications and standards wheneverfeasible and consistent with law.Part 10 of the FederalAcquisition Regulation also requires federal agencies to usenon-government standards in preference to government prod-uct descriptions in procurement,unless the non-governmentstandard does not meet the governments needs or its use isinconsistent with law.4.3 An impediment to implementing fully the federal poli-cies on the use of non-government standards is that non-government standards do not always include all of the require-ments essential for government procurement.Adding theserequirements(or referencing them)can permit the direct use ofnon-government standards in procurement and eliminate theneed to develop and maintain supplementary governmentspecifications and standards.4.4 The purpose behind federal policies using non-government standards is a significant point that ASTM techni-cal committees should understand.They are intended topromote greater use of commercial products and processeswithin the federal government,thereby reducing costs,short-ening acquisition schedules,taking advantage of the latesttechnological developments,minimizing risks,and fostering astronger national industrial base.Most supplementary require-ments needed by the government involve packaging,marking,additional or specialized testing,quality,reliability,and otherrequirements that may not be applicable to most users,butwhich can be met by commercial products or processes.Ifrequirements cannot be met by commercial products or pro-cesses,the technical committee may want to challenge theirinclusion in the ASTM standard and recommend a supplemen-tary government specification or standard.5.Procedure5.1 Initial Considerations:1This guide is under the jurisdiction of ASTM Committee E11 on Quality andStatistics and is the direct responsibility of Subcommittee E11.30 on Data Analysis.Current edition approved Oct.10,2002.Published December 2002.Originallypublished as E 162694.Last previous edition E 162694(1999).2Form and Style for ASTM Standards,(ASTM Blue Book),ASTM(www.ast-m.org),100 Barr Harbor Drive,West Conshohocken,PA,19428.3“Government”in this guide refers to the government of the United States ofAmerica.4Annual Book of ASTM Standards,Vol 15.09.5Annual Book of ASTM Standards,Vol 14.02.6Available from Standardization Documents Order Desk,Bldg.4,Section D,700 Robbins Ave.,Philadelphia,PA 19111-5094,Attn:NPODS.1Copyright ASTM International,100 Barr Harbor Drive,PO Box C700,West Conshohocken,PA 19428-2959,United States.5.1.1 The first consideration should be whether a require-ment recommended by government participants is valid andadds value to the standard.If it does not meet these criteria,whether it should be a government supplemental requirement isa moot point.5.1.2 Assuming that the recommended requirement is validand meets a need,the technical committee must determine